Planning a show-stopping corporate event that makes an impact requires finding the right venue. From ensuring ample space to accommodating tech needs, choosing the ideal event venue is critical. As an experienced Austin event planner, we know the most important factors in evaluating venues for large-scale corporate events. 

Event Capacity and Layout

One of the first considerations is whether the venue can comfortably accommodate your expected number of attendees. Pay attention to not just maximum capacity but also the layout and flow of the event spaces. Is there ample room for breakout sessions, exhibitors, catering, etc.?

Location Accessibility 

Corporate events often draw regional or national attendees, so location and accessibility are critical. Look for venues near major airports and freeways and, ideally, a concentration of hotels. Ample parking and transportation options are also essential.

Venue Branding Opportunities

Does the venue offer opportunities to reinforce your company’s branding through signage, decor, AV, and more? Brand visibility is critical for major corporate events.

Audio Visual Capabilities

Ensure the venue has up-to-date AV equipment, production capabilities, rigging options, and the infrastructure to support live streaming, video conferencing, and elaborate lighting/sound needs.

On-Site Facilities and Amenities

What facilities and amenities does the venue include? Consider catering kitchens, green rooms for speakers/entertainers, business centers, WiFi connectivity, secure storage areas, and more.

Vendor Partnerships and Policies

Find out the venue’s policies on using exclusive or preferred vendors for catering, AV support, furniture rentals, etc. Venue partnerships can simplify logistics or limit your options.  

Overall Venue Experience

Beyond logistics, you want a venue that creates an elevated experience fitting your corporate event’s tone and objectives. Architecture, ambiance, views, and amenities shape the overall experience.   Partnering with an experienced local Austin event planning company like Party Vault Eventures, is invaluable for evaluating potential venues against your event’s requirements. As insiders who genuinely know the city, venues, vendors, and logistical landscape, we understand all the critical venue factors that can make or break corporate events of any size. An event management team embedded in the local Austin scene makes a tremendous difference in pulling off a seamless, impactful event experience.